A Workspace is a secure web-based portal designed to connect users, processes and information all in one easy to use site. Workspaces allow teams and work groups to collaborate. Members can view and post information, share files and documents, maintain version control, organize meetings, post discussions and get work done regardless of their geographic location.
The VIA3 Workspace web site opens upon successful log on and displays the Workspaces available to you as well as the most recent meetings you have attended.
To create a new Workspace:
From the Select Workspace page click the New Workspace button - the New Workspace page will appear.
Enter a name for your Workspace
If you would like to enter a description, click in the space provided and enter the desired description.
Click the Save button - the Select Workspace page will reappear and the new Workspace will be listed on the page.
To enter a Workspace: From the Select Workspace page click on the desired Workspace - the Home page will appear.
A drop down menu becomes available when you move your mouse over the Workspace name and click on the drop-down arrow.
Delete a Workspace
You may delete only those Workspaces for which you have the Owner role. If you did not create a Workspace and want it removed from your list you must remove your membership.
To delete a Workspace:
From the Select Workspace page, move your mouse over the desired Workspace - a highlight box will appear around that workspace and a drop-down menu will become active.
Click on the downward-pointing arrow - the available choices will appear (Delete, Remove My Membership).
Click on Delete, a warning will appear, click OK.
Remove My Membership
To remove your membership from a Workspace:
From the Select Workspace page, move your mouse over the desired Workspace - a highlight box will appear around that workspace and a drop-down menu will become active.
Click on the downward-pointing arrow - the available choices will appear (Delete, Remove My Membership).
Click on Remove My Membership, a warning will appear, click OK.
To schedule a meeting, you must first create a new workspace. To schedule a meeting:
From the Select Workspace page click the Schedule Meeting button - the Workspace selection window will appear.
Select a Workspace and click OK - the Schedule a VIA3 Meeting page will appear fill
in the following:
Click Save - the Schedule Meeting confirmation window will appear verifying the invitations have been sent to all invitees.
When the designated day and time for the meeting arrive, Owners and meeting organizers of the Workspace can go to the email invitation and click on the link provided or click on the "Start Meeting" button located on the details page for that scheduled meeting.
Managers and Viewers of a Workspace can join a scheduled meeting by going to the email invitation and clicking on the link provided or by clicking on the "Join Meeting" button located on the details page for that scheduled meeting.
Note:
The "Select Workspace Members" link will open the Select Invitees window
listing all the current members of the Workspace. Click the check box next to those
members you wish to invite or click the Select All button and click OK. The Invitation
List will be automatically populated with the selected members.
The Recent Meetings area of the page provides a record of the meetings you have attended. This information is organized by the name of the meeting, the name of the person who sent the invitation and the date. By clicking on the column headings, the information can be reorganized by ascending or descending date, alphabetical starting with "A" or "Z", etc. The names of the listed recent meetings are also links. Clicking on any one of the links will display the details of that recent meeting.
The Logout link will log you out of the Workspace site.
We recommend that you change your password on a regular basis. We do not retain copies of your password. If you lose your password, we cannot recover it. If you need to be reminded of your password hint, click on the "Forgot your password?" link on the Log On page and the hint you created for will be emailed to you.
To change your password:
From the select workspace page, click on the Change Password link. The Change Password page will open.
Fill in each of the four entry fields - Current Password; New Password; Confirm New Password; and Password Hint.
Click the Save button.
Your profile consists of your first and last name, two custom fields, your email address associated with VIA3 and your current time zone.
To edit your profile:
From the select workspace page, click on the Edit My Profile link. The Edit My Profile page will open.
Click in each field and edit as needed.
The Time Zone field may be changed by clicking on the drop down arrow and selecting the preferred time zone.
Click the Save button.
The Help link will take you to a PDF file.