The Members page was designed to assist Workspace Owners with managing the membership of the Workspace.
To add a member to a Workspace:
From the Members page click the Add Members button - the Add Members window will appear displaying the users from your account.
Click on the box next to each name you wish to grant access to the Workspace.
Click the Save button
The checked users will be added and their default Role will be Manager.
To add a member to a Workspace from another VIA3 account:
From the Members page click the Add Members button - the Add Members window will appear displaying the users from your account.
At the top of the page, there is a link: "add a member from other VIA3 accounts" . When you click on it the Add a Member From Other VIA3 Accounts page opens.
Enter the new member's email address. Multiple addresses, separated by comas/semicolons, can be entered.
Click Add.
To remove a member from a Workspace:
From the Members page click on the box next to each name you wish to remove.
Click the Remove button, a warning will appear, click OK.
The roles are progressive in terms of capability - Viewers are able to do the least Owners the most. Owners can do everything Viewers and Managers can do plus what is described below.
Viewer access:
allows the member to view and download the contents of a workspace.
Manager access:
allows the member to view and download the contents of a workspace.
allows the member to add and edit contents within a workspace.
Owner access:
allows the member to view and download the contents of a workspace.
allows the member to add and edit contents within a workspace.
allows the member to grant and change other member's access rights within a workspace.
To change a Workspace role:
From the Members page, move your mouse over the desired member's role - a highlight box will appear around that person's role and drop-down menu will become active.
Choose the desired role - the page will update and the role will change.
To start a meeting:
From the Members page click the Start Meeting button - the New Meeting window will open with the members listed in the Available Contacts area and the designated Workspace filled in.
Select the members you wish to meet with
Click the Meet button.
Tip: Before clicking
the Start Meeting button, click on the check boxes of those members you wish to
meet with - doing so will automatically add their name to the Invited Contacts list
on the New Meeting Details window.
To send an instant message:
From the Members page click the Send Message button located near the desired users name in the list - an instant message window will appear
Type your message and click Send.